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General · 6th November 2011
Shane Worth
Police Record Checks

Many agencies, employers, and volunteer groups are increasingly requiring individuals to provide a police record check prior to them being involved or employed with their agency or company. The requirement of a police record check is a prudent step in any application process.

Over the past year, there have been changes to the police record check program as it relates to individuals who will be working in a paid or volunteer capacity with vulnerable members of the community. Vulnerable members of the community include persons who, because of age, a disability, or other circumstances, whether temporary or permanent are in a position of dependance on others or are otherwise at a greater risk than the general population of being harmed by a person in a position of authority or trust relative to them. Examples of positions involving members of the vulnerable sector include teachers, day care workers, sport coaches and volunteers.

If you are seeking a police record check to support an application for paid or volunteer work with vulnerable members of society, a distinct and separate query of your name and birth date will be conducted against criminal records databases and flagged pardoned sex offender records. This query is called a Vulnerable Sector Check. The rationale for this distinct and separate query arose from a recent analysis of name based queries that determined that an individual could potentially avoid being linked to their pardoned sex offence(s) if he or she used a different name during the police record check query. This scenario could occur if a legal name change was used for the query, and the name change went unreported to the RCMP for updating criminal record information. This distinct and separate query of name and birth date assists to ensure that an unreported name change would not allow a pardoned sexual offender to avoid being identified through a vulnerable sector query.

If your gender and birth date match to a pardoned sex offender, you will be asked, by letter, to provide fingerprints that will be forwarded to the RCMP National Identification Services to confirm your identity. Currently, if there is no match to the submitted fingerprints, the wait time for identity confirmation by fingerprints is ten weeks.

Most individuals attending to the Detachment for a police record check involving a vulnerable sector query have not been requested to submit fingerprints. There have, however, been instances where fingerprints have been requested and individuals are reminded of the potential for delay of their police record check should they be requested to submit fingerprints to support identity confirmation related to a vulnerable sector query.

If you are requested to provide fingerprints to confirm your identity to support an application for paid employment, a fee of $25.00 will be applied. If you are requested to provide fingerprints to confirm your identity to support an application for volunteer work, the fee is waived and you will be asked to provide a letter from the volunteer agency confirming your application to volunteer.

As always, fees are not applied to police record checks that do not involve fingerprint submissions and most police record checks not involving fingerprints will be processed within two weeks.

Police record check applications will only be processed for individuals permanently residing within the Quadra Island Detachment jurisdiction and must be submitted in person, at the Detachment, with photograph identification.

Should you have any questions, please call the Quadra Island RCMP Detachment at 285-3631 or 1-866-888-0088, or refer to this link:

Police Telephone Line

The non-emergency telephone line at the Quadra Island RCMP Detachment has recently been upgraded to include a general voicemail box and individual voicemail boxes for each officer. If you call the Detachment outside of weekday office hours, you will be prompted to either leave a message on the general or an individual officer's voicemail box or be connected to a communications operator. If you are calling the Detachment outside of weekday office hours to report an in progress or recent incident, or an incident that requires a prompt police response, do not leave a voicemail message - please press the #1 to immediately connect to a live communications operator to report the incident. If you are reporting an emergency situation, call 911.